To create Invoice manually, click on Invoice (Vendor) from the Application Menu. The icon in front of the Invoice (Vendor) menu item indicates that it is a window

When the Invoice (Vendor) window is opened any Invoice (Vendor) entered or updated today and those Invoice (Vendor) that are not Completed or Closed will be displayed.

To view Historical records, select the History button on the toolbar.

Then you may choose to see records for the current Day, Week, Month, Year, or All records.

You can also view historical records by using the standard record Search.

The Order Reference field allows you to enter a reference number.

The Document Type defaults to AP Invoice. You can convert document types (e.g. from Offer to Order or Invoice). The conversion is then reflected in the current type.

The Date Invoiced and the Account Date fields default to the current date, but can be changed.

You need to select the Business Partner for this Purchase Order by clicking on the icon in the field. In this case the Business Partner would be a Vendor. Now the following fields are defaulted from the Business Partner information: User/Contact (if any), Price List.

Select Partner Location.

The Total amount displays the total of all lines in the invoice.

The Grand Total displays the total amount including Tax.

Invoice Line

To enter your Invoice Lines manually, click on the Invoice Line tab and on the New Record button.

The Line No indicates the unique line of the Invoice. It will also control the display order of the lines within the Invoice.

The Charge specifies a type of Charge (Handling, Shipping, Restocking, Bank Charges etc.). The Charge could not be selected if you had entered a product. The Charge is also used for Vendor Invoices where there is no product, like rent, utilities, or association dues. Using a Charge you can ensure the transactions are booked to the correct GL Accounts. You can only have one price, so the price is either for a Product or a Charge.

For more information on Charges, refer to the Utilities Chapter.

In the Quantities area, enter the Invoiced Quantity.

In the Amounts area, Unit Price, List Price, Tax and Discount default from the Price List for the Product, but can be changed according to the prices actually invoiced.

In the Status area, the Line Net Amount displays the value of (Quantity x Actual Price) without Tax. It indicates the line net amount based on the quantity and the actual price.